Vacancy Status: This is a temporary full-time vacancy to cover an employee leave. This position is expected to last at least three months, with the possibility of extension up to one year.<\/p>\n
Location: Sault Ste. Marie<\/p>\n
Position Summary<\/p>\n
Reporting to the Medical Officer of Health \/ CEO, the Executive Assistant provides confidential, executive-level administrative support to the Office of the MOH\/CEO, including support to three Executive Directors and, as required, members of the Leadership and Communications teams. The position also provides cross-coverage and performs the duties of Secretary to the Board of Health when needed.<\/p>\n
Key Responsibilities<\/p>\n
\u2022 Provide comprehensive executive-level administrative support to the Office of the MOH\/CEO.
\u2022 Manage complex calendars, schedules, and travel arrangements.
\u2022 Coordinate internal and external meetings, including scheduling, agenda preparation, audiovisual setup, minute-taking, and follow-up on action items.
\u2022 Communicate on behalf of APH leadership with staff, partners, and external stakeholders.
\u2022 Ensure timely completion of assigned projects through effective coordination and follow-up.
\u2022 Prepare, format, manage, and distribute confidential physical and electronic documents.
\u2022 Collect, analyze, and summarize quantitative and qualitative information to support decision-making.
\u2022 Draft, edit, and format moderately complex correspondence and reports.
\u2022 Handle sensitive and confidential information with discretion.
\u2022 Acts as Secretary to the Board of Governors for Board meetings and events.
\u2022 Perform other related duties as assigned.<\/p>\n
Qualifications, Experience, and Skills<\/p>\n
\u2022 College Diploma: examples may include, Office Administration, Business Administration or an equivalent combination of education and experience.
\u2022 Minimum of 3\u20135 years\u2019 experience providing senior-level administrative support to executive or senior management.
\u2022 Strong analytical and organizational skills, with experience managing data and conducting research.
\u2022 Demonstrated ability to handle confidential and sensitive information with professionalism and integrity.
\u2022 Advanced proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams, SharePoint, OneDrive) and Microsoft Copilot.
\u2022 Experience supporting audiovisual and videoconferencing technology for in-person and hybrid meetings.
\u2022 Strong working knowledge of Windows, iOS, and Android operating systems, with the ability to learn new technologies quickly.
\u2022 Excellent verbal, written, and interpersonal communication skills, including professional and diplomatic interaction with diverse stakeholders.
\u2022 Strong editing and proofreading skills, including the use of AI-supported tools.
\u2022 Excellent judgment and problem-solving ability, with the capacity to work independently and know when to escalate issues.
\u2022 Highly organized, detail-oriented, and able to manage multiple competing priorities in a fast-paced environment.
\u2022 Proactive, adaptable, and eager to learn in a dynamic public health setting.
\u2022 Advanced oral and written proficiency in English; bilingualism or additional languages relevant to diverse communities are assets.
\u2022 Ability to work outside regular business hours, including evenings and weekends, as required.
\u2022 Valid Ontario Class \u201cG\u201d Driver\u2019s Licence and access to a reliable vehicle.
\u2022 A satisfactory Police Vulnerable Sector Check (PVSC) is required as a condition of employment (at the candidate\u2019s expense).<\/p>\n
Algoma Public Health believes in and is committed to promoting diversity in our workforce and ensuring accessible employment practices, in compliance with the Accessibility for Ontarians with Disabilities Act. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process. We will work with you to meet your needs.<\/p>\n
Submit applications to:
Algoma Public Health
c\/o Human Resources
294 Willow Avenue
Sault Ste. Marie, ON P6B 0A9 <\/p>\n