I used ChatGPT the same way most people do, which is asking a question and getting a response. This isn’t the wrong way, by the way. However, there is an even better way to get more from AI.
Regardless of what AI tool you use, Claude, Gemini or ChatGPT, you can get so much more out of it if you use it as a system you plug your thinking into. Let me explain —once I stopped asking random questions and started using a few simple “systems,” everything clicked. Here are the three I now use almost every day.
(Image credit: Getty Images / dikushin)
I use this one when I’m stuck. I used to prompt with a simple: “Which option is better?”
This was terrible because the AI would give me reasons for both selections. There was never a solid answer, especially with the very people-pleasing personality of ChatGPT.
Now, I use a prompt that gives me significantly better results.
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The prompt: “I’m deciding between [Option A] and [Option B]. Ask me the 3 most important questions that would help make this decision, then recommend the best option based on my answers.”
What changed with this prompt is now, instead of guessing, ChatGPT helps surface what actually matters. It turns the process into something much closer to how a consultant would think — not just a quick answer, but a structured decision. It encourages me to do more critical thinking, which is also important. Now, I use this prompt for everything from work priorities to everyday purchases.
2. The execution system (when you have an idea but no plan)
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I’m a big idea person. As in, I have big ideas and plenty of them. That’s why the execution system prompt has been a life saver. This one fixed my biggest frustration with AI: great ideas that go nowhere.
Here’s the prompt I use: “Turn this into a step-by-step plan I can actually follow today. Keep it realistic, simple and focused on execution.”
Now, instead of getting abstract advice, I get a clear checklist I can act on immediately. And, if the idea isn’t great, I get an idea on ways to pivot. For me, that’s the difference between a good idea and I actually did something with that idea.
3. The prioritization system (when everything feels urgent)
(Image credit: Getty Images- Oscar Wong)
I have a problem with everything feeling urgent. I’m working on it, and this particular prompt helps. It’s one I use the most when my day feels too chaotic. I drop everything from my schedule to my worries and frustrations into ChatGPT and use a single prompt.
The prompt: “Here’s everything I need to do today: [list]. I have limited time. Help me identify what actually matters, what I can delay and what I can ignore.”
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And now, instaed of trying to do everything all at once, the focus stays on what will truly move the needle towards my goals.
And more importantly, it gives me permission to not do things — which is where most of the time savings actually come from.
Why this works (and why most people miss it)
ChatGPT isn’t a fancy search engine. It’s easy to think of it in that way, especially as more people use it for search. But it can do so much more than ask, answer and repeat.
Using this simple system opens up more opportunities to use AI as a real partner for thinking. Each of these “systems” helps to focus clarity, reduce decision fatigue and turn ideas into action. For me, that’s where the time savings actually comes from.
The takeaway
There’s an AI gap, but it’s not about who has access. With so many free AI tools, anyone can become an AI power user. Because those who know how to use it are the ones who will upskill and get ahead.
And if you’re only asking ChatGPT questions, you’re getting a fraction of what it can do. By giving it structure — even with something as simple as these three prompts — it becomes something much more useful.
Give these a try and let me know in the comments what you think.
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