\u201cThe submitted timesheet related to a shift on which the former employee was not rostered, accrued statutory holiday hours, and constituted a breach of the nine-hour rule – less than a nine-hour break between shifts.<\/p>\n
\u201cAs a result, the timesheet was queried by the Workforce Management Team. That led to a review of recent \u2018overtime\u2019 claims submitted by the former employee, which appeared to be falsified as there was no evidence that the former employee had actually worked.\u201d<\/p>\n
Tebbutt said those inquiries led to a criminal investigation.<\/p>\n
He said it was recognised during the investigation that the review and approval of timesheets for Toby was \u201csubstandard\u201d.<\/p>\n
\u201cThis has been addressed with the workgroup involved and clear expectations have been set.<\/p>\n
\u201cWith a combination of new supervisors and a reduced reliance on casual authorised officers, oversight has been strengthened and the risk of these circumstances repeating in the future has been minimised. As an additional measure, audits of authorised officers\u2019 timesheets will be completed into the future.\u201d<\/p>\n
The offending<\/p>\n
Court documents earlier released to RNZ revealed Toby worked at the Kaitaia Police Station.<\/p>\n
The 32-year-old\u2019s primary work involved processing and looking after people in police custody in the watchhouse or cell area at the station.<\/p>\n
Toby worked a full-time, 10-day roster, which involved working six days on followed by four days off.<\/p>\n
Between August 3, 2024 and December 22, 2025, he submitted 42 timesheets claiming for extra days he had not worked.<\/p>\n
These time sheets were approved by the custody sergeant, who was unaware that the dates had not been worked.<\/p>\n
In total, Toby was paid an extra $29,000 for the 42 days.<\/p>\n
Riki Toby was an authorised officer at the Kaitaia Police Station. Photo \/ RNZ \/ Peter de Graaf<\/p>\n
\u201cThis was eventually picked up by the sergeant approving the defendant\u2019s timesheets and an investigation was commenced.\u201d<\/p>\n
When questioned, Toby said he initially claimed for one extra shift that he had not worked and was not paid.<\/p>\n
\u201cHe said that he then began claiming for shifts he hadn\u2019t worked on a regular basis until this was picked up… and was declined.\u201d<\/p>\n
Police sought reparation for the money claimed.<\/p>\n
The Independent Police Conduct Authority (IPCA) earlier released a summary of the investigation into Toby.<\/p>\n
The IPCA said the sergeant in charge of checking the timesheets was unaware that the dates had not been worked until they became suspicious of the volume of overtime claimed.<\/p>\n
\u201cPolice investigated and found sufficient evidence that the authorised officer had not worked the hours claimed in approximately 40 submitted timesheets.\u201d<\/p>\n
He resigned before police started an employment process.<\/p>\n
\u201cPolice also investigated the process for approving timesheets and identified general process issues with how timesheets were reviewed and approved. Police have made several adjustments to procedures and staffing levels to reduce the risk of this happening again.\u201d<\/p>\n
The IPCA said it was \u201csatisfied with the thorough police investigations\u201d and agreed with the outcomes.<\/p>\n
Northland District Commander Superintendent Matt Srhoj earlier said Toby\u2019s behaviour was \u201ctotally unacceptable\u201d.<\/p>\n